Topic 1

Being an Engineius driver

🡠 Driver Academy

To get started, find out how to register as self-employed and details on our service standards below.

  1. Becoming self-employed

  2. Pay and expenses

  3. Tolls and parking charges

  4. Staying safe

  5. Dress code

  6. Other essentials

  7. No hidden costs

  8. Contracted drivers

1. Becoming self-employed

There are a few things to do when you become self-employed, these are:

  • Register yourself as self-employed with HMRC, this can be done via GOV online

    • You can do this anytime up to 5th October of your second self-employed year

  • Ensure you apply for your self-assessment tax return, and complete this each year

    • A tax year runs from 6th April to 5th April of the following year

    • You are responsible for calculating how much tax you need to pay

  • Ensure you pay Class 2 and 4 National Insurance contributions on your income

  • Keep up to date with you financial records

    • Keep all receipts and any other expenses

    • Keep accounts in check

    • Keep all pay and tax records

2. Pay and expenses

How much will you get paid?

We pay on a job by job basis. Payment is calculated according to various factors and based on distance and time, similar to a taxi fare. As an Engineius driver, you can accept or decline the price of work, but other drivers will take it at that price if you decline. We thoroughly understand what is a fair price, therefore it will be down to you to decide whether you would like to accept to job.

How is pay worked out?

We work on a weekly basis, Monday to Sunday. Your weekly invoice will be sent to you the night before the payment run. Invoice will itemise jobs individually, displaying job price along with refunded expenses associated with each job. This information can also be accessed through the portal account. You are paid 2 weeks in arrears.

When do you get paid?

Every Tuesday.

Example payment timings

For all jobs completed between Monday 5th June 2023 and Sunday 11th June 2023 will be paid on Tuesday 2oth June 2023 in one payment.

Expenses overview

All expenses for your movement need to uploaded to the Engineius App when you are live on the job. We suggest adding as you go.

Expenses receipts will clearly include:

  1. Time

  2. Date

  3. Company of purchase and address

  4. VAT number (if VAT registered)

Waiting time

There is a built in grace period of 30 min for waiting time to allow for vehicle handover, fuelling, etc. However, certain jobs will require longer waiting time - that can be caused by a variety of reasons. In those instances, waiting time is compensated at £3.75 per 15 minutes provided you pause the Engineius app and upload as an Expense.

In the event of a job being aborted mid-move, Waiting Time will not be applicable. Should a supplier be adversely impacted, we reserve the right to treat individual cases as an exception upon review.

We bill the customer full price on Aborted Jobs but this then makes it a difficult proposition to bill for additional costs on a job that was never completed. Read our waiting time policy for further information.

Oversees Moves

If a movement requires travel oversees please call in to the Operations team to arrange ferry transportation

We cover

Fuel - Only for the movement of the customer vehicle

Toll roads - (see below) and the cost of ferry if applicable.

Cleaning of the vehicle

Waiting Time and EV charging time.

We do not cover

Food or drink

Clothing (e.g. Hi Viz) or boots (e.g. steel toe cap)

Public transport to and from jobs

Always keep your receipt after your movement in case of any app issues. If you have any questions regarding payments, please call the Engineius Ops Team who will be more than happy to help.

Cancellation Policy

If jobs are cancelled or aborted, we will ensure you are paid the below amounts:​

  • 12-24 hours from pick up = £24​

  • 3-12 hours from pick up = £35 ​

  • 3 hours or less from pick up = Full job price. This is paid only if you have clicked 'Heading to Pick up' on the Engineius App​

We allow our customers to cancel jobs, as this is the reality within the logistics space. There will always be factors at play, that results in a movement being cancelled. If customers are not allowed to cancel jobs, they will simply not place any orders with us. This is why we only charge a cancellation fee, rather than full price to customers in these instances. We in turn pass on these cancellations fees fully to our suppliers.

*Inform us if the pickup location state the job is cancelled or not ready, we need to check with our customers before we cancel any movement.​

*This only applies to self-employed drivers

3. Tolls and parking charges

 As an Engineius driver you are responsible for paying for any toll roads that you may cross during your movement. You can then add these to the movement as an Expense.

Fines are incurred when tolls are not paid, and these fines will be sent to you and you will have to pay. This is also the same, if we receive a parking fine/PCN from a movement that you carried out.

  • Be mindful of avoiding:

    • Bus lanes

    • Restricted road due to vehicle type (some roads will not allow vans to travel down)

    • Variable speed limits

    • Parking (leaving a vehicle at an agreed hotel or car park)

This is also the same, if we receive a parking fine/PCN from a movement that you carried out. Some of our customers movements may require you to charge the vehicle at a hotel. When this occurs, register the vehicle at reception to avoid receiving a PCN.

4. Staying safe

To stay safe while working with Engineius, please abide by the following rules:

When driving goods vehicles, you must ensure you follow the GB domestic driver hours rules. Daily driving limit: you must not drive for more than 10 hours in a day on a public road or off-road. Click on the link to see more information on domestic driver hours, including rest periods.

Please note that the driving hour for a Heavy Good Vehicle (HGV-3.5t or above) differ. You can find further information here.

Under no circumstances ask our customers for a lift.

5. Dress code

Please dress smartly to carry out all movements for Engineius. This is very important, as it shows our customers that you are professional and trustworthy. Please see below for examples of what we mean by dressing smartly, and what would not be considered acceptable attire.

You must respect our smart dress code. It is a minor misconduct that, if repeated, can lead to exclusion from our network.

  • Hi-Vis Vest

  • Short or long-sleeved shirt/blouse

  • Polos

  • Black Jeans

  • Trousers or chinos

  • Tailored knee length shorts/skirt/dress

  • Smart shoes/all black smart trainers

  • Graphic / branded T-shirts

  • Clothing with large or offensive logos

  • Ripped Jeans/Ripped Shorts

  • Flip flops, or any shoe that could pose a hazard when driving

  • Running vests (singlets) or String vests

  • Tracksuits/Jogging Bottoms

  • Baseball caps

  • Sports clothes e.g. football shirts, running shorts

6. Other essentials

Always

  1. Carry your driving licence with you and show it to customers when you arrive

  2. Ensure you have a Hi-Vis vest with you, some jobs may require sites have a mandatory requirement that you wear one. Our advice is to wear one at all times during the vehicle movement process

  3. Behave in a professional manner. Treat everyone the way you’d like to be treated yourself

  4. Carry a power bank, USB leads & 12v USB Charger with you, as you're phone will likely run low on power at some stage. We also suggest you to carry a car phone holder

  5. Download a Satnav App. We recommend ‘Google Maps’ as it has live time traffic and ‘Maps Me’ for offline mapping

  6. Ensure you have enough data on your phone

  7. Ensure you carry funds on you, ideally a bank card with sufficient capacity to cover any unplanned expenses

  8. Make sure you have done your research in advance of travel to pick-up location and home after delivery. This will allow you to minimise your travel expenses where possible and hopefully reduce your transit times on public transport

  9. Carry a car phone holder

Never

  1. Attempt to change the pickup or drop-off window.

  2. Ask a customer for a lift.

  3. Carry passengers in customer vehicle.

  4. Use customer vehicle for personal use.

7. No hidden costs

There are no hidden costs to working with Engineius.

  • We arrange the insurance cover on a job-by-job basis. You don't have to worry about the insurance and you will not be charged for it.

  • No licensing fee to access the portal.

  • No commissions or fees are charged.

Not only does our system automatically arrange the insurance cover for every job, it will also check that the vehicle has:

  • A valid MOT (customers cannot submit a booking without one - on the driver to check that tyres are legal).

  • Road Tax (Trade Plates required if the vehicle is not taxed).

8. Contracted drivers

Contracted Drivers work used to support specific customers.

We still plan their work and cover travel, only major difference is they are planned the day before.

Contracted drivers have a weekly minimum salary, if they earn less than this, they get topped up to the retainer. They are paid the system original Grab It Now (GIN) price for each job.

We know that this role does not suit everyone and for that reason, all new starters are placed on a double trial at the very start of their tenure with us:

  • First (shorter) stage is to ensure you appreciate what is required to get jobs done

  • Second (longer) stage is so that you then get a full appreciation of the hours and workload

  • Once you pass your trial period, we will then move you onto Contracted Terms

  • Nature of Holiday pay differs, between trial period and Contracted Terms

    • 12.07% extra based on weekly earnings (during trial period)

    • accrue two days of paid leave for every full calendar month worked (Contracted Terms) - these can either be worked or taken

 

For further details on being an Engineius driver, please contact us.

FAQs

  • We recommend using Google Maps as your first port of call to plan your public transport routes. However, there is no one format that will cover all modes of transport. On longer journeys it is worth considering coaches and planes alongside train options. You can also get in touch with us on 0121 481 2111 and we’ll help you find the most convenient way back.

  • As previously mentioned, there is no one platform that allows you to check all modes of transport. As a rule of thumb, drivers will mainly use buses and trains the vast majority of time. It is highly recommended that you download the following Apps:

    Purchases (when possible) will provide a very significant cost saving.

    • Trainline – offers similar functionalities to the two above, but not always the cheapest ticket splitting pricing.

    • National Express and Megabus – for longer routes by coach between major cities, typically the slowest option but cheapest. Another advantage is that they go through the night on some routes – loved by some drivers as they are able to sleep enroute and arrives at destination early the next morning.

    • Expedia or other comparison websites – between major cities there are often very cheap plane fares, but typically needs to be booked several days in advance (don’t forget to factor in additional transit cost to & from airport).  Also good for finding cheap accommodations.

    • As a rule, only buy advance train tickets the night before travel unless the savings are significant. This will allow you to maximise your ability to change plans without incurring unnecessary costs.

    As a rule, only buy advance train tickets the night before travel unless the savings are significant. This will allow you to maximise your ability to change plans without incurring unnecessary costs.

    Those that qualify (60+), should invest in a Senior Railcard, as this will offer you an additional 30% discount on all rail fares nationwide. Network Railcard is also highly recommended, as this will provide 30% discounts on off-peak fares – but sadly only in the SouthEast

    Some regional buses offer Day tickets, offering great savings if you’re using their services several times that day. By no means are these the only way to find cheap fares and experience has shown that the more you check different options, the more you are likely to take advantage of pricing irregularities.

  • We perform a huge range of vehicle movements. One end of the spectrum, we get instructions to move a 10 year old beaten up Post Office van (Generic movement) requiring only a basic inspection and small set of photographs to capture condition. At the other extreme, we get asked to deliver a brand new Tesla, requiring a full inspection - reporting & recording any blemishes or missing items, car washed and battery near fully charged before taking end customer through a handover process.

    We have by a significant margin the largest number of customers and unsurprisingly the Service Level Agreement (SLA) will invariably differ from customer to customer. In additional, our customers also differ by type, requiring vehicles to be moved for different reasons: A customer moving vehicles from business to business, will invariably have a different requirement to another customer wanting a business to retail delivery.

    This is one of the main reasons why it takes a new driver months rather than weeks before they are able to fully maximise their income potential.

  • Engineius only has the one WhatsApp account and we do not have a dedicated person tasked with monitoring the message flow. Whilst it is very easy for the driver to see the last message from us, we have 100’s of drivers sending in messages and as such your message will often be lost in the high volume of incoming texts. It is often used as a last option to contact driver, so please do not screen our calls.

  • Any expenses not submitted within 5 days, risk not being refunded. Where possible, we strongly advice that you submit expense into App immediately upon payment. In order to pay you on time, expenses have to be verified and authorised by Engineius in a timely manner as we work on a weekly basis. Expense submission after 5 days creates an exception which requires manual intervention and will often result in late payment of the expense item or at times the entire job.

    Old expense claims will not be refunded, if the customer has already been invoiced for that job.

  • We strongly advice all drivers to reconcile their account on a weekly basis. It is always better to query missing payments before you get paid – less frustration to you and far easier for us to rectify. This will also ensure that your records for HMRC are updated accurately and on a regular basis.

  • There is no one rule on this topic. In general, the action points within the App will stipulate any minimum fuel requirements for that particular job. Some customers will want you to ensure ¼ tank at drop-off, some that it must be above reserve level (happy so long as Reserve Fuel Light is not active) and some don’t care if it’s on fumes.

    The only customer that has a variable requirement is Evezy (RentE), who are a specialist Electric Vehicle (EV) leasing/rental company. As a rule of thumb, they require battery capacity above 85% at point of delivery to their end customers, but no stipulations if EV going back to their depot (Hermes Court or Tileyard).

  • This is entirely your personal choice, but please remember that using a hand held device while driving is illegal. Connecting your phone to the hands free network of the car is a common option but worth remembering that if you have Google maps directing you; phone on hands free; Apps running in the background – there is every chance that your phone will be using more power than it is receiving through the car charger, therefore on long trips your phone battery will be exhausted at some stage.

    A better alternative is to use headphones with built-in microphone when taking calls whilst you are driving.

  • When checking for available work, it is worth remembering the following points:

    • Within two hours of a customer making a booking, that job will become visible on the portal. Once it hits the portal, we operate a 1st come / 1st service policy.

    • Customers will typically only load jobs onto the portal during their office hours.

    • With 350+ drivers & nearly 100 transport agents, there is likely to be a high number of people checking the portal at any given time during the day. The higher the job value, the faster those jobs tend to be taken.

    • 90% of the job bookings are for movement taking place the next working day, out to a week – although a handful of jobs do go as far out as two months. So when looking for work, there is a need to look beyond tomorrow and by rejecting jobs that are unsuitable, it will make for a more rewarding exercise.

    • Not all jobs on the portal will be suitable for you, either because they don’t pay enough for the time it will require of you or they are too far away from your proximity. Whilst not mandatory, by rejecting those jobs it will make it easier for you to monitor new incoming jobs and thereby identify suitable options.

    • There is no point logging in on a Sunday afternoon, thinking that you will then be able to fill out the coming week with work for yourself. Often the portal would have been picked clean of all decent paying jobs by that stage. Patience and persistence are the watch words when looking for work.

    • Certain parts of the country will have more work than others. Not all drivers are fortunate to be located in areas that will provide work five or six days a week.

  • You will not incur any further additional costs, plus we will refund the £23 once you have completed your 5th vehicle movement. There is no licensing fee to access the portal, we do not charge you any commission on work you do nor do we charge you any form of brokerage for the insurance required for driving the vehicle.

  • Food and drink are the obvious suggestions. However, reading materials and downloaded music and video contents (iPlayer, Netflix, Spotify, etc) are very handy to occupy those non driving hours.

  • There is a variety of reasons for this, but primarily down to the fact that the team is split into two overlapping shifts, as the phones are manned from 7:30am till 7:00 pm Monday to Friday (therefore numbers at work will be less during the start and end of each day). Our advice is to leave a voicemail in the first instance and to keep calling for those moments that require urgent attention.

    Voicemails are religiously followed up, as we get a log of all the messages that have been left. You can also reach the operations team between 8:00am to 1:00pm on Saturday. Outside of those hours, there will also be an Out-of-Hours Duty Manager on call should you need any urgent assistance.